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Capture & Workflow

Automate your workflows
with Document Management

DocuWare delivers a secure, scalable Document Management System (DMS) to digitize, organize, and automate documents. Improve compliance, visibility, and operational efficiency across your organization.

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Document Management System
Benefits

What can DocuWare Document Management do for your business?

Improve Operational Efficiency with Document Management
Improved Operational Efficiency

Automate document capture, indexing, and approval workflows to eliminate manual processes. DocuWare DMS helps organizations reduce turnaround time, minimize errors, and boost productivity.

Secure and Compliant Document Management System
Enhanced Security & Compliance

Protect sensitive business documents with role-based access, encryption, and audit trails. Ensure compliance with industry regulations and internal governance standards.

Document Collaboration and Visibility
Better Collaboration & Visibility

Enable teams to access and share up-to-date documents from anywhere. Centralized document control improves collaboration and speeds up informed decision-making.

Key Features

DocuWare Document Management meets a wide range of business needs

Intelligent Document Processing

Automatically capture, classify, and index documents using intelligent document processing. DocuWare DMS supports scanned documents, emails, PDFs, and digital files, ensuring fast retrieval and accurate data extraction.

Intelligent Document Processing and OCR

Workflow Automation

Digitize and automate document workflows such as approvals, reviews, and notifications. Reduce manual intervention, improve turnaround time, and gain full visibility into document-driven business processes.

Document Workflow Automation

Advanced Search & Retrieval

Quickly locate documents using metadata, full-text search, and filters. DocuWare DMS ensures instant access to the right information, improving productivity and decision-making across teams.

Advanced Document Search and Retrieval

Secure Mobile & Remote Access

Access documents securely from anywhere using mobile and web access. Role-based permissions ensure data security while supporting modern, remote, and hybrid work environments.

Secure Mobile Access to Documents

Enterprise System Integration

Seamlessly integrate the Document Management System with ERP, CRM, email platforms, and line-of-business applications. Ensure consistent information flow and improved operational efficiency.

Document Management System Integration
How It Works

How DocuWare Document Management System works

Capture and Digitize Documents
Step 1 – Capture & Digitize

Capture documents from emails, office files, and paper scans. DocuWare DMS automatically digitizes and classifies documents using intelligent data capture and OCR technologies.

Process and Manage Documents
Step 2 – Process & Manage

Automate multi-step document workflows such as approvals, routing, notifications, and task assignments. Gain full control and transparency across all document-driven processes.

Access and View Documents Securely
Step 3 – Access & View

Securely access, search, and analyze documents from any device, anywhere. Empower teams with real-time visibility and accurate information for faster, informed decision-making.

Use Cases

DocuWare Document Management drives measurable results across departments

Document Management for Procurement
Procurement
  • Manage all purchasing and supplier information centrally in the cloud.
  • Access contracts, purchase orders, and vendor documents securely.
  • Identify spending patterns and cost-saving opportunities.
Document Management for Finance
Finance
  • Automate invoice processing and financial approvals.
  • Ensure audit readiness with secure access and full traceability.
  • Improve accuracy and speed of financial reporting.
Document Management for HR
Human Resources
  • Store and manage employee records securely in digital format.
  • Simplify onboarding, approvals, and HR workflows.
  • Maintain compliance with data protection policies.
Document Management for Facilities
Facilities & Operations
  • Digitize maintenance records, contracts, and compliance documents.
  • Improve visibility across assets and operational documentation.
  • Ensure controlled access to critical facility information.
Document Management for Sales
Sales
  • Centralize proposals, contracts, and customer documentation.
  • Speed up approvals and reduce sales cycle time.
  • Ensure teams always work with the latest approved documents.
Document Management for Marketing
Marketing
  • Store and organize marketing assets in a central repository.
  • Improve collaboration on campaigns and content.
  • Maintain version control and brand consistency.